Gross rent is the beginning of the budget.
Start with scheduled rent, then allow for vacancy and the expenses the owner actually pays. Include taxes, insurance, HOA charges, maintenance, utilities and management costs where applicable.
Operating income excludes financing and income tax. Subtract mortgage payments separately to understand cash flow. A repair reserve is a planning allowance; reconcile it with actual spending so the same repair is not counted twice.
Use Pomona property costs and the actual lease offer. No citywide rent or occupancy assumption is built into this worksheet.
Build a clear expense picture
Build, stress-check and reconcile
- 1
Collect the bills
Gather the mortgage statement, tax bill, insurance and current service agreements.
- 2
Try a weaker scenario
Change vacancy or repair spending and see which costs stay fixed.
- 3
Compare with actuals
Review collections and expenses each month; explain one-time items.
Explore your own assumptions.
Adjust the worksheet to your property and costs, then record what needs review before you act.
Collected rent less the management allowance and entered operating costs. Include applicable taxes, insurance, HOA, maintenance and owner-paid utilities in those costs. Financing, income tax and costs you have not entered are excluded. Starting figures are hypothetical examples, not Pomona market data or a GnG quote.
Your action checklist.
Use Pomona property costs and the actual lease offer. No citywide rent or occupancy assumption is built into this worksheet.
A few things worth asking.
Is this a return estimate?+
The worksheet estimates operating income from your inputs. It does not value the property or calculate a complete investment return.
Should I budget the advertised management fee?+
Get a written fee schedule and confirm whether leasing, renewal, maintenance coordination and other charges are additional.